Book and prepare the visit
Your users arrange the space they need and prepare for their guests through a connected journey.
Gately Business · Coworking & business centres
Your members book the room. Reception knows who’s coming.
A meeting room or coworking space is booked, then the invitations are shared in the same journey. On arrival, reception finds the meeting and its guests, and records the visit according to the centre’s procedures.
For coworking, shared office and business centre operators.
One meeting, start to finishDemonstration data
- Member · Atelier Nova09:12Atlas Room bookedBooking
Atlas RoomTuesday · 10:00–11:30 - Guests09:132 invitations shared
- Salma B.
- Karim T.
- Reception09:56Salma B. expected in the Atlas RoomArrival recorded
- Centre management09:56Visit added to the history
Reservation → invitation → reception
The visit starts with the booking.
- 01
Reserve a space
A user books a meeting room or coworking space offered at the site.
- 02
Prepare for guests
The reservation connects to invitations for the expected visitors.
- 03
Welcome visitors
Reception finds the invitations and welcomes guests according to the centre’s procedures.
- 04
Retrieve the visit record
Authorised people can consult recorded visit events within their scope.
Reception kiosk · Visitors without an invitation
A clear journey for visitors without an invitation, too.
An unannounced visit? Visitors complete their form using the QR displayed at reception or on the kiosk. Your team takes over with the company or person being visited.
The visitor introduces themselves. Your team stays in charge of admission.
See this journey in a demo
Visitors start on their own phone.
They scan the displayed QR and enter their visit details. Direct entry on the kiosk remains available without a phone.
Reception receives the forms and takes over.
Your team sees the company and host, identifies expected visitors and handles unannounced arrivals.
Gately interfaces captured with demonstration data · in French.
For your users and your team
A space booked. An arrival prepared.
Pass the details to reception
Invitations prepare the way for visitors. Your team can find the expected guests when they arrive.
Keep a retrievable record
Recorded visit events remain available to authorised people after reception has welcomed the guest.
A reservation or recorded event alone does not establish a person’s physical presence.
At your centre
A clear scope before setup
How are unannounced visitors handled?
Visitors can enter their details on their phone using the QR displayed at reception, without an account or app, or directly on the kiosk in full mode. Reception reviews the form and takes over the request before the host is contacted. The team then records the decision following the site’s procedures.
Does the kiosk replace the reception team?
No. The kiosk helps visitors complete their form on a tablet or on their phone using a QR displayed on screen. An internet connection and a reception team are still required. Neither the form nor the host’s response opens a door.
Which spaces can users book?
Gately includes predefined templates for meeting rooms and coworking spaces. Setup depends on the spaces your centre offers.
Does booking connect to guest invitations?
Yes. Gately connects a space reservation to invitations and guest arrival. The demo lets your reception team walk through this journey.
What does reception need?
Gately Business runs on the web, including on a reception computer with a connected QR reader. An internet connection is required.
What does this solution cover?
This solution covers space reservations and visitor reception. Member subscriptions, billing, payments and integrations with your tools need a separate assessment; they are not included in the scope presented on this page.
Does a reservation open doors?
No. Admission follows the site’s procedures. Gately does not operate doors, barriers or turnstiles.
Let’s walk through a meeting at your centre.
Starting with your spaces, users and reception, we will show you the booking and guest arrival journey. Together we will define the scope and commercial terms.
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