Prepare for arrivals instead of chasing details
The invitation records the visit ahead of arrival. Reception finds who is expected and the visit context, without starting from a scattered message.
Gately Business · Headquarters & offices
Your employees invite. Your reception knows who to expect.
Your guests should not have to explain their visit all over again at the desk. Employees prepare the invitation; reception finds the announced visit and records the arrival according to your procedures.
One visit, start to finishDemonstration data
- Purchasing team08:15Invitation prepared for Omar D.Invitation
Omar D.
- Main reception09:002 visits expected this morning
- 09:30Omar D. · Atelier Nacre
- 10:00Lina S. · Cap Logistique
- Reception09:27Omar D.’s QR pass verifiedArrival recorded
- Facilities09:27Visit added to the history
What changes
Reception is part of your visitors’ experience.
Find a recorded visit without leafing through a logbook
Authorised staff can search recorded activity for a visit, without piecing together details from several logbooks or messages.
Access information according to your role
Visitors present their own pass. Staff consult information in their workspace according to their permissions, instead of passing around an open register at the desk.
History reflects recorded events. It does not, on its own, prove physical presence.
From preparation to reception
Visit information follows the visitor.
Prepare
The employee enters the visit details and shares the invitation from the web.
Present
The visitor receives a link or QR pass to present on arrival.
Verify
Reception checks the invitation at its workstation. Admission follows your company’s procedures.
Review
Authorised staff can review recorded events within their permissions.
Reception kiosk · Visitors without an invitation
No invitation? Reception takes over.
Visitors enter their details on their phone using the kiosk’s QR, or on the tablet. Reception receives the information and handles the request with the employee being visited, following your procedures.
The visitor introduces themselves. Your team stays in charge of admission.
See this journey in a demo
Visitors start on their own phone.
They scan the displayed QR and enter their visit details. Direct entry on the kiosk remains available without a phone.
Reception receives the forms and takes over.
Your team sees the company and host, identifies expected visitors and handles unannounced arrivals.
Gately interfaces captured with demonstration data · in French.
- 01
The visitor introduces themselves
They choose the company, identify their host if known, and enter their contact details and purpose.
- 02
Reception takes over
The form arrives at the reception desk. Your team reviews it before contacting the host.
- 03
The response is followed up
Reception follows the response, or lack of response, and applies the site’s procedures.
- 04
The decision is recorded
Reception records admission or refusal. Completing the form does not authorize entry.
Expected visits, at reception.
Reception finds prepared visits and records arrivals according to your procedures.
Doors and barriers remain managed by your site’s systems.
At your company
Practical questions before getting started
How are unannounced visitors handled?
Visitors can enter their details on their phone using the QR displayed at reception, without an account or app, or directly on the kiosk in full mode. Reception reviews the form and takes over the request before the host is contacted. The team then records the decision following the site’s procedures.
Does the kiosk replace the reception team?
No. The kiosk helps visitors complete their form on a tablet or on their phone using a QR displayed on screen. An internet connection and a reception team are still required. Neither the form nor the host’s response opens a door.
What equipment does reception need?
Gately Business works on the web, including with a reception computer and connected QR reader. An internet connection is required.
Can we prepare contractor visits?
A one-off or recurring contractor visit can have an invitation. This covers the visit without replacing credential, permit or training management.
Does Gately open doors or barriers?
Gately helps the team check and record the visit. It does not operate doors, barriers or turnstiles.
Does it track employee attendance?
Employees invite the people they expect. Gately Business does not measure employee attendance or working time.
Let’s define your site’s scope.
One reception, several buildings or multiple sites: we start with your current organisation. Large multi-building headquarters and site portfolios receive a tailored quote.
View Business commercial termsLet’s look at your visitor journey.
Tell us about your reception and how employees announce their visits. We can then demonstrate the relevant journey.
Do you manage shared reception for several companies? Explore office buildings.